5 Reasons Why Your Organization Needs a File Sharing Tool

Posted on May 27, 2014 No comments yet

Communication is the intangible internal structure that holds companies together.

It’s hard enough to be on the same page as everyone else when there is a steady stream of phone calls, chats, emails and face-to-face talks going on, but when you stop sharing what’s going on things are really going to go downhill with rampant miscommunication issues.
If you’re a business, you understand the importance of good communication lines. And if you don’t already have a file sharing and collaboration tool, here are five reasons why you should seriously think about using it:

Your employees are already using one

Whether you have a tool that you use for official communication or not, employees will usually find and use tools that will make their job easier. Whether you have a large or a small organization, most people are going to be using Google Drive or Dropbox to share files and collaborate because it’s not just a want, it’s a necessity.
But these tools still have storage (and other) limitations that could be affecting their productivity. Help your teams work better by giving them access to a more targeted document management and collaboration tool.

File Sharing Tool

Travel and business go hand in hand

It’s almost a given that you will be on the road at least a few times a year when you’re running a business. And your sales teams may have to travel regularly to meet clients as well, whether it’s within the city or in another country altogether.
Having a file sharing system that can be accessed from anywhere at any time is a major advantage when you need instant access to important documents and data at a moment’s notice.

Security breaches are unacceptable

As a company, you need to be very serious about security. Confidential documents and marketing materials have to be contained within a close circle of employees. This means you’ll need the ability to track user activity, set permissions for download and viewing and have a secure server for storage.
If you don’t have any of these features in a solid file sharing tool, your data could be up for grabs on the internet. Something that is truly scary in the internet age.

An easy-to-use interface

When a pain point is being addresses or a gaping void filled, you can be sure that adoption will not be a major issue. So if you’re asking a large group of people to use a file sharing tool, making it easy to use the tool would be a major factor in retention. There will be a few bumps along the way, but nothing that an easy-to-use interface can’t smoothen out.

Always On cloud-based services

Being able to rely on a cloud-based system that is always ‘on’ for data storage, retrieval, collaboration and management is absolutely vital for a growing organization. Having a cloud-based Saas platform helps you minimize overhead costs and have easier options for scalability and integration.
If you liked this post, you might also enjoy reading this and this. Also, we love comments.

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