Communication is the intangible internal structure that holds companies together.
It’s hard enough to be on the same page as everyone else when there is a steady stream of phone calls, chats, emails and face-to-face talks going on, but when you stop sharing what’s going on things are really going to go downhill with rampant miscommunication issues.
If you’re a business, you understand the importance of good communication lines. And if you don’t already have a file sharing and collaboration tool, here are five reasons why you should seriously think about using it:
Your employees are already using one
Whether you have a tool that you use for official communication or not, employees will usually find and use tools that will make their job easier. Whether you have a large or a small organization, most people are going to be using Google Drive or Dropbox to share files and collaborate because it’s not just a want, it’s a necessity.
But these tools still have storage (and other) limitations that could be affecting their productivity. Help your teams work better by giving them access to a more targeted document management and collaboration tool.
Travel and business go hand in hand
It’s almost a given that you will be on the road at least a few times a year when you’re running a business. And your sales teams may have to travel regularly to meet clients as well, whether it’s within the city or in another country altogether.
Having a file sharing system that can be accessed from anywhere at any time is a major advantage when you need instant access to important documents and data at a moment’s notice.
Security breaches are unacceptable
As a company, you need to be very serious about security. Confidential documents and marketing materials have to be contained within a close circle of employees. This means you’ll need the ability to track user activity, set permissions for download and viewing and have a secure server for storage.
If you don’t have any of these features in a solid file sharing tool, your data could be up for grabs on the internet. Something that is truly scary in the internet age.
An easy-to-use interface
When a pain point is being addresses or a gaping void filled, you can be sure that adoption will not be a major issue. So if you’re asking a large group of people to use a file sharing tool, making it easy to use the tool would be a major factor in retention. There will be a few bumps along the way, but nothing that an easy-to-use interface can’t smoothen out.
Always On cloud-based services
Being able to rely on a cloud-based system that is always ‘on’ for data storage, retrieval, collaboration and management is absolutely vital for a growing organization. Having a cloud-based Saas platform helps you minimize overhead costs and have easier options for scalability and integration.
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